01
Marquee
Receptions, galas, weddings
€€€
Conference tent hire
A bespoke structure, set up and taken down by our teams. Free response within 24 h.
Public speaking and conference
— ConferenceEvent brief
Public speaking and conference
Tent hire
Conference
- Typical participants
- 100 to 1,500 people
- Duration
- 1h30 to a full day
- Format
- Theatre or row layout
- Key use
- Plenary, keynote, debate
Typical use cases
Press conference◆Academic symposium◆Product keynote◆Panel discussion◆Union or association convention
A conference under canvas — symposium, panel, keynote, press conference — needs clean acoustics, good visual clarity (screens, projection) and comfort for sitting for long periods. Arched tent, marquee and large-span structure are our go-to formats.
Our recommendation
For a conference, favour continuous-volume structures (arched tent, marquee, large-span structure) that offer a good view of the stage. Avoid pagoda tents or structures with central poles that can block the view.
Worth keeping in mind
Acoustics are the number-one issue: plan a pro sound system (headset/lapel mic + room radio mics), question feedback, and possibly an audio loop. PVC canvas absorbs little — anticipate fabric lining if there is a problem.
Structures we offer
The structures we offer for a conference
Quickly compare the most relevant formats for this type of event.
Capacity
Which structure for which headcount?
The right setup depends first on the number of guests expected. Here are our recommendations by headcount band for a conférence.
CapacityScenarioRecommended structures
01
100 – 250 participants
Intimate conference, panel, keynote
Marquee or arched tent 10×18m — 1 m² per participant in theatre layout.
02
250 – 600 participants
Mid-sized colloquium or convention
Arched tent 15×30m or marquee 15×25m.
03
600 + participants
Large national or international conference
Large-span structure 20×40m or 20×50m — on quote.
Indicative budget
Price ranges for a conférence
These ballpark figures include the structure, the setup and the takedown. The final quote depends on the venue, the options and the season — a tailored reply within 24 h.
01
Conference for 200 participants — arched tent
Estimated budget5 000 – 9 500 €
- Arched tent 10×20m
- Full flooring
- Basic sound system
- Setup/takedown
02
Colloquium for 500 participants — large-span structure
Estimated budget15 000 – 28 000 €
- Large-span structure 15×30m
- Flooring + lining
- Pro sound + screens + control desk
- Toilets
These ranges are indicative. Transport costs are added according to distance. The detailed response is free, with no obligation, provided within 24 h.
Réalisations
Réalisations récentes across France
Un aperçu concret de nos installations, du dîner privé aux événements à forte capacité.
01
Conference under an arched marquee
Voir l'installation
250 guests
02
Corporate dinner under a twin-pitch tent
Voir l'installation
120 guests
03
Corporate reception under an orangery
Voir l'installation
120 guests
04
Lounge closing party under a lycra sail
Voir l'installation
60 guests
05
Crystal twin-pitch wedding — landscaped estate
Voir l'installation
140 guests
Client case
Examples of conférence we have set up
University of Lyon
Academic colloquium
350 participants over 2 days, talks + panels + lunches.
- Capacity
- 350 participants
- Duration
- 2 days
Setup
Arched tent 15×25m + pagoda tent for coffee breaks + catering pop-up gazebo.
Preparation
Conference under canvas checklist — 7 points to confirm
The points to settle ahead of a conférence so it goes off without a hitch.
01
Layout
Theatre, rows, U-shape or cocktail — depending on the speaking format.
02
Acoustics
Fabric lining if needed, speaker foldback, radio mics in the room.
03
Capture
Cameras, large-format screen, live broadcast — control-desk coordination.
04
Stage and backdrop
Podium, scenographic backdrop, speaker signage.
05
Press / participant welcome
Badge area, coffee welcome, cloakroom.
06
Weather plan B
Air conditioning, closed walls if rain or wind.
07
Coffee breaks and networking
Separate area (pagoda tent or pop-up gazebo) to smooth the breaks.
100+
events set up per year
24 h
guaranteed quote response
24
types of structure
100 %
setup & takedown included
Our team supports event organisers across France with a complete tent hire offer conférence. The conference — round table, expert panel, client presentation, public speaking — calls for managed acoustic cover and optimal visual comfort for the audience and the speakers. The velum tent, the soundproofed marquee and the decked-platform structure are the choices that combine working comfort and image quality. We operate across the whole country, with teams that can be mobilised quickly to coordinate the setup, the access and the technical equipment. For an outdoor wedding, a corporate cocktail reception or a private reception, we size the structure, the guest flow and the technical options (flooring, lighting, heating, lining) to deliver a result that is durable, clear and consistent with your budget.
Why hire a tent for conférence
Hiring a tent for a conference lets you organise a speaking event in a controlled setting, away from conventional conference centres, with scenography consistent with the message conveyed and acoustic comfort suited to the length of the talk.
A dedicated structure avoids the constraints of hiring conference rooms by the hour or the half-day: you keep control over the timing, the layout and the technical setup.
Our offer for conférence
For a conference, we offer the velum tent (aerial cover for open-air conferences), the dressed marquee in a room configuration (theatre row or U-shape), the decked-platform structure for premium conferences or mixed configurations with a stage and rostrum.
The key equipment covers video projection (screen, projector, recording), sound system (HF mics, stage monitors, distribution), technical lighting, modular stage and conference furniture (chairs, rostrum, press benches).
For conferences with recording and live streaming, we coordinate the installation with the audiovisual technicians and the sound/lighting managers to anticipate all the needs.
Prices and budget for conférence
The price of a conference depends on the number of participants, the duration, the level of technical equipment (sound, video, recording) and the scenographic format selected.
We price the structure, the furniture, the technical equipment and any recording separately to allow clear trade-offs according to the approved budget.
For a tent hire service conférence in France, you receive a full estimate within 24 h including delivery, setup, takedown and logistics coordination.
Setup, installation and logistics
Our teams handle the installation and delivery across the whole country, with a precise schedule agreed in advance with your reception venue.
Setup for a conference is scheduled the day before with a full test of the sound, video and electrical equipment. The presence of a technician on site during the conference is recommended for high-stake configurations.
Takedown is quick for standard configurations and more structured for conferences with recording (recovery of the audiovisual equipment, backup of the recorded content).
Related guides
Planning your conférence: our practical guides
Recommended reading to frame your project, anticipate regulations and compare offers.
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Dedicated adviser
A dedicated project manager for your project conférence
Confirm the feasibility, the installation schedule and the technical constraints of your site. Reply within 24 h, with no obligation.
How it works
Let's build your event in 3 steps
01
Étude & repérage
On analyse votre terrain, votre jauge et les contraintes d'accès. Pas de devis à l'aveugle, pas de mauvaise surprise sur place.
02
Sélection & réponse sous 24 h
On valide la structure, les options et un planning clair. Devis détaillé — transport, montage et démontage inclus.
03
Montage la veille, démontage après
Nos équipes installent avant l'arrivée des invités, démontent une fois l'événement terminé. Le jour J vous appartient.
FAQ
Everything to know before hiring a tent for a conference
8 targeted answers to prepare your conference project: capacities, prices, regulations, logistics.
For 300 people in theatre layout, allow 300 to 350 m² (including stage and welcome). An arched tent or a marquee 15×25m (375 m²) is perfect. Also plan 30 to 50 m² separately for the coffee-break area.
Three levers: (1) a pro sound system with speaker foldback and radio mics distributed around the room, (2) internal fabric lining to absorb reflections, (3) fully closing the tent during the conference to limit outside noise.
In peak season (May to September, especially for weddings), we recommend booking 4 to 6 months ahead to have the full choice of the catalogue. In low season or for corporate events, 4 to 8 weeks is generally enough. For urgent projects, we assess availability case by case and send a detailed response within 24 h with a realistic execution plan.
Our catalogue covers every format: glass marquee and cathedral glass marquee (signature prestige), orangery (grand-style prestige), marquee from 5 to 20 m wide, nomadic stretch tent (Berber tent) from 50 to over 500 m², transparent crystal tent, silhouette tent (sailcloth), bamboo marquee, reception tipi, velum tent, arched tent, modular pagoda tents (3×3 m to 6×12 m), pop-up gazebos, folding tents, rooftop tents, decked-platform structures, canopies, as well as demountable halls, storage tents and large-span structures for B2B uses. Capacity from 20 to over 2,000 people.
We operate across the whole of France, with priority coverage of the major conurbations (Paris, Lyon, Bordeaux, Marseille, Nantes, Strasbourg, Toulouse, Lille, Nice…) and their outskirts within a 50 km radius. Transport and logistics coordination are included in every quote, with no hidden costs.
Yes. Our services systematically include delivery, secure setup by a team of professional technicians, and takedown at the end of the event. The quote breaks down the three items separately for a clear reading. Each step is planned in advance with your venue and your providers (caterer, decorator, DJ).
As a rough guide, expect between 15 and 40 € excl. VAT per m² for the installed structure depending on the range. A private event of 80 to 120 people usually sits between 2,000 and 5,500 €, a corporate project of 150 to 250 people between 4,500 and 12,000 €, and a large festival-type event above 12,000 €. The final price depends on the type of structure, the duration, the options (flooring, lighting, heating) and the season.
For an event of 100 guests, the usual ranges are: 1,800 to 3,800 € for a standing cocktail reception (80-110 m²), 2,500 to 6,000 € for a seated meal under a marquee (120-150 m²), 3,500 to 8,000 € with a dance floor and bar (150-180 m²), and 4,000 to 10,000 € for a premium transparent tent. The price includes structure, transport, setup and takedown. The options (wooden flooring, lighting, heating, fabric lining) are quoted separately.