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Crystal Tent
Light-filled events, venues with a view
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Gala tent hire
A bespoke structure, set up and taken down by our teams. Free quote within 24 h.
Prestige & staging
— GalaEvent brief
Prestige & staging
Tent hire
Gala
A gala is a prestige event where the staging matters as much as the capacity. Charity gala, awards ceremony, company anniversary or upmarket launch: the structure must live up to the image projected, with particular care over transparency, scenographic lighting, exceptional furniture and sound. We install crystal tents, orangeries and dressed large-span structures for 100 to 1,000 diners. The gala is the B2B event where the image projected is the main deliverable: press present, strategic partners, elected officials, donors, ambassadors. The perceived quality of the staging weighs as much as the formal content in the memory your guests keep of the moment. For communications teams, general secretariats and charity-gala organisers, we offer a structured staging approach: venue audit, validation of the structure-venue fit (the transparent orangery works on a paved courtyard, the dressed large-span structure on a converted industrial forecourt, the crystal tent on a vineyard estate), design of the fabric lining and architectural lighting, coordination with your set designer, your sound engineer and your official photographer. For galas with video filming, drone or live broadcast, we coordinate the audiovisual suppliers either under managed subcontracting or directly, as you prefer.
- Typical guests
- 100 to 1,000 people
- Duration
- 5 to 8h, evening
- Key feature
- Staging & filming
- Key use
- Seated dinner + awards
Typical use cases
Charity gala◆Professional awards ceremony◆Company anniversary◆Upmarket brand launch◆Prestige institutional dinner
Our recommendation
For a gala, the look of the structure contributes to the event's image. The crystal tent and orangery create an upmarket glasshouse effect for 100 to 400 diners; the dressed large-span structure and premium marquee handle capacities of 500 to 1,000. A gala dinner needs at least 1.5 m² per guest, plus a separate cocktail area and a stage for the awards.
Worth keeping in mind
The challenge of a gala is not to cover but to stage. Black technical flooring, fabric lining, architectural lighting and video filming are inseparable. Also anticipate the sound control desk, press coordination and security (cloakroom, access control, VIP parking).
Structures we offer
The structures we offer for a gala
Quickly compare the most relevant formats for this type of event.
Capacity
Which structure for which headcount?
The right setup depends first on the number of guests expected. Here are our recommendations by headcount band for a gala.
CapacityScenarioRecommended structures
01
100 – 200 diners
Intimate gala, awards ceremony, private dinner
Crystal tent 12×18m or orangery 10×20m — 200 m² dinner + 50 m² stage.
02
200 – 500 diners
Company gala, charity evening, group anniversary
Dressed marquee 15×30m or orangery 15×24m + separate cocktail.
03
500 – 1,000 diners
Prestige gala, major institutional event
Large-span structure 20×40m or multiple units — prior technical survey.
Indicative budget
Price ranges for a gala
These ballpark figures include the structure, the setup and the takedown. The final quote depends on the venue, the options and the season — a tailored reply within 24 h.
Gala for 150 diners — premium crystal tent
12 000 – 22 000 €
- Crystal tent 12×18m
- Black technical flooring
- Scenographic lighting
- Fabric lining
Gala for 400 diners — dressed orangery
25 000 – 50 000 €
- Orangery 15×24m
- Separate cocktail in pagoda tents
- Flooring, lighting, filming
- Dedicated coordination
Gala 800+ — staged large-span structure
On quote
- Large-span structure 20×40m+
- Sound and lighting control desk
- Full scenographic lining
- Technical standby
These ranges are indicative. Transport costs are added according to distance. The detailed quote is free, with no obligation, provided within 24 h.
Réalisations
Réalisations récentes across France
Un aperçu concret de nos installations, du dîner privé aux événements à forte capacité.
01
Enclosable stretch-tent wedding at the château
Voir l'installation
crystal walls
02
Floral crystal-tent wedding
Voir l'installation
160 guests
03
Port de Béthune opening under pagoda tents
Voir l'installation
3 units
04
Folding gazebos at the Mécamax circuit — Yamaha
Voir l'installation
16 stands
05
Lit evening under pop-up gazebos — château
Voir l'installation
180 guests
06
Orangery reception — venue with character
Voir l'installation
120 guests
07
Grand banquet under an arched marquee
Voir l'installation
250 guests
08
Twin-pitch reception
Voir l'installation
100 guests
09
Lounge evening under a lycra sail — patio
Voir l'installation
60 guests
Client case
Examples of gala we have set up
Annual charity gala — château in Île-de-France
320 diners, prestige dinner + cheque presentation + live music.
- Capacity
- 320 diners
- Duration
- Dinner + 5h party
- Format
- Prestige & staging
Setup
Dressed orangery 15×24m, black flooring, LED moving heads, video filming, 2 premium toilet units.
Company 30th anniversary — Burgundy vineyard estate
180 staff and partners, dinner + awards presentation + dancing.
- Capacity
- 180 guests
- Duration
- 6h party
- Format
- Prestige & staging
Setup
Crystal tent 12×18m, technical flooring, architectural lighting, 6×4m stage, photocall.
Preparation
Gala checklist — 8 steps to confirm
The points to settle ahead of a gala so it goes off without a hitch.
01
Creative brief
Visual identity, tone of the event, colour palette, desired atmosphere.
02
Choice of structure
Crystal tent for transparency, orangery for light, large-span structure for capacity.
03
Layout plan
Cocktail, dinner, stage, photocall, cloakroom, press area, VIP parking.
04
Technical flooring
Black flooring essential for a premium finish and for routing cables.
05
Scenographic lighting
Moving heads, profile spots, chandeliers, logo gobos — to coordinate with the control desk.
06
Filming and sound
Cameras, image feedback, radio mics, centralised control desk.
07
Supplier coordination
Caterer, set designer, photographer, entertainment, security.
08
Weather plan B and standby
Confirmed 72h before, technical team on site all evening.
100+
events set up per year
24 h
guaranteed quote response
23
types of structure
100 %
setup & takedown included
Our team supports event organisers across France with a complete tent hire offer gala. The gala — charity, prize-giving, company anniversary, high-end launch — is the event where the staging of the structure contributes to the image projected. The crystal tent, the dressed orangery and the staged large-span structure are the go-to choices to host 100 to 1,000 guests at a prestige seated dinner, with full textile dressing, architectural lighting and a black technical floor. We operate across the whole country, with teams that can be mobilised quickly to coordinate the setup, the access and the technical equipment. For an outdoor wedding, a corporate cocktail reception or a private reception, we size the structure, the guest flow and the technical options (flooring, lighting, heating, lining) to deliver a result that is durable, clear and consistent with your budget.
Why hire a tent for gala
Hiring a tent for a gala lets you organise a prestige event at an unequipped venue (chateau, wine estate, private garden) while controlling the image projected: the structure becomes a scenographic element in its own right.
The gala format tolerates neither discomfort nor approximation: a technical floor, textile dressing, scenographic lighting, video recording and dedicated coordination are part of the standard. Our teams steer the entire event chain to deliver a memorable evening.
Our offer for gala
For a gala, we steer you towards the crystal tent (panoramic transparency, ideal for capacities of 100-200 guests), the dressed orangery (premium glasshouse effect, 200-500 guests) or the staged large-span structure (capacities 500-1,000) depending on the ambition of the event.
The key equipment covers a black technical floor, textile drape at the ceiling, scenographic lighting (moving heads, profiles, logo gobos), multi-angle video recording and a photocall. We coordinate with the set designer in advance to deliver a coherent staging.
For multi-zone galas (separate cocktail plus dinner plus prize-giving stage), we combine a main structure with additional pagoda tents or canopies to smooth the flows.
Prices and budget for gala
The price of a gala depends on the level of finish sought and the capacity. A premium crystal tent for 150 guests remains affordable within the premium range; large-capacity configurations with full scenographic dressing and video recording move up the range significantly.
We price each item separately (structure, flooring, dressing, lighting, recording) to allow trade-offs according to the creative brief and the allocated budget.
For a tent hire service gala in France, you receive a full estimate within 24 h including delivery, setup, takedown and logistics coordination.
Setup, installation and logistics
Our teams handle the installation and delivery across the whole country, with a precise schedule agreed in advance with your reception venue.
Setup for a gala is scheduled 1 to 2 days before the event to give the set designer, the caterer and the sound/lighting manager time to finalise their setup.
A dedicated on-call technician is present on the evening to step in in real time on any incident (lighting, sound, heating). Takedown is scheduled the next morning to preserve the venue.
Related guides
Planning your gala: our practical guides
Recommended reading to frame your project, anticipate regulations and compare offers.
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Dedicated adviser
A dedicated project manager for your project gala
Confirm the feasibility, the installation schedule and the technical constraints of your site. Reply within 24 h, with no obligation.
Design your event in 3D
Compose your tent and its layout, with an instant interactive plan.
How it works
Let's build your event in 3 steps
01
Étude & repérage
On analyse votre terrain, votre jauge et les contraintes d'accès. Pas de devis à l'aveugle, pas de mauvaise surprise sur place.
02
Sélection & devis sous 24 h
On valide la structure, les options et un planning clair. Devis détaillé — transport, montage et démontage inclus.
03
Montage la veille, démontage après
Nos équipes installent avant l'arrivée des invités, démontent une fois l'événement terminé. Le jour J vous appartient.
FAQ
Everything to know before hiring a tent for a gala
8 targeted answers to prepare your gala project: capacities, prices, regulations, logistics.
For 500 diners at a seated dinner, allow about 750 m² of usable space (1.5 m² per person). An orangery 15×24m (360 m²) combined with a 12×24m marquee for the cocktail, or a single 20×40m large-span structure, are the most relevant configurations. The choice depends on the venue, lorry access and the image you are after.
The dressing rests on four pillars: black technical flooring for the premium finish, a fabric drape at the ceiling (starry sky or ivory veil), scenographic lighting (moving heads, profile spots, logo gobos) and matching reception furniture (round tables, lounge high tables, dressed bar). It is all calibrated with the set designer beforehand.
On a structure + flooring + basic lighting basis, a gala of 150 diners falls between 12,000 and 22,000 €. For 400 diners with premium dressing, filming and dedicated coordination, allow 25,000 to 50,000 €. Prestige galas (800+) are quoted after a technical survey.
Yes, strongly recommended. A gala brings together 8 to 15 different suppliers (caterer, set designer, sound, lighting, filming, security, photographer, entertainment, florist). Our project manager runs the whole event chain, from pre-production to on-site control on the day.
Yes, in a closed structure with sized heating. End-of-year galas (November-February) need particular attention to insulation, heating (30 kW for 100 m²) and a warm cloakroom at the entrance. The crystal tent and orangery remain visually spectacular in winter.
Ideally 6 to 9 months ahead for galas of fewer than 300 diners, 9 to 12 months for larger capacities. Signature structures (crystal tent, premium orangery) have limited availability in peak season.
En haute saison (mai à septembre, surtout pour les mariages), nous recommandons de réserver 4 à 6 mois à l'avance pour avoir le choix complet du catalogue. En basse saison ou pour les événements corporate, 4 à 8 semaines suffisent généralement. Pour les projets urgents, nous évaluons les disponibilités au cas par cas et envoyons un devis détaillé sous 24h avec un plan d'exécution réaliste.
Notre catalogue couvre tous les formats : tente verrière et verrière cathédrale (prestige signature), orangerie (prestige grand siècle), chapiteau de 5 à 20 m de large, tente stretch nomade (tente berbère) de 50 à plus de 500 m², tente cristal transparente, tente silhouette (sailcloth), chapiteau bambou, tipi de réception, tente vélum, tente arquée, pagodes modulaires (3×3 m à 6×12 m), barnums, tentes pliantes, tentes rooftop, structures sur pont boisée, auvents, ainsi que hangars démontables, tentes de stockage et grands volumes pour les usages B2B. Capacité d'accueil de 20 à plus de 2 000 personnes.